Study Hub Documentation

Welcome to the Study Hub user documentation. Study Hub is a research study and project management platform designed for organizations that need to track, manage, and collaborate on research studies.

How Study Hub Works

Study Hub is built around a simple philosophy: flexible documentation within a structured framework.

Notes are Central

Text-based notes are the heart of Study Hub. As you work through studies, you can freely document what's happening - conversations, decisions, updates, questions, anything that matters. Notes are flexible enough to capture whatever you need without forcing you into rigid forms.

Structure Where It Matters

But those flexible notes don't exist in a vacuum. They live within a structured system:

• Studies organize your work into discrete projects with defined attributes
• Workflows break processes into trackable milestones with dates
• Custom Fields capture the specific data points your organization needs
• Teams and People link work to the people responsible

The Best of Both Worlds

This design gives you:

Flexibility	Structure
Document anything in notes	Pull metrics from workflow milestones
Mention people to notify them	Track progress with completion percentages
Add follow-ups for yourself	Filter and search across structured fields
Organize notes by workflow	Report on timelines and status

You're never fighting the system to record what's actually happening. And your organization still gets the structured data it needs for oversight, reporting, and analysis.

Quick Start

New to Study Hub? Start here:

• Getting Started - Learn the basics of using Study Hub
• Logging In - How to access your account
• Navigating the Interface - Find your way around
• Understanding Your Role - What you can do based on your role

Core Features

Inbox

Your daily home base. The Inbox is where you'll spend most of your time in Study Hub. When you log in, you land here - and this is where you'll:

• See mentions where colleagues need your attention
• Track follow-ups you've set for yourself
• Open studies directly from notifications
• Stay on top of what needs doing without hunting through lists

Most of your work starts from the Inbox: someone mentions you, you click through to the study, do what's needed, and you're done.

Studies

When you need to browse, search, or create studies, the All Studies page is your destination:

• View and search across all studies you can access
• Create new studies
• Edit study details and manage status
• Filter by status (StartUp, Opened, Closed, Declined)

Profile

Manage your account:

• Edit your profile information
• Create personal templates for checklists and emails

Administrative Features

Role Required

The following sections are only available to users with administrative roles.

Organization Management

For Organization Admins and Viewers:

• Manage organization members
• Create and edit teams
• Configure workflows
• Define field templates

Metrics Dashboard

For users with metrics access:

• View study timelines
• Analyze project progress

Public Access

These features are available without logging in:

• Browse Sites - Explore participating organizations
• Look Up Studies - Search for public study information

Reference

• Roles and Permissions - Complete role reference
• Glossary - Key terms and definitions

Product Updates

Stay up to date with the latest features and improvements:

• All Updates - Complete changelog
• December 2025 - Multiple workflow instances, role-based access
• November 2025 - Team mentions, sponsor landing page